Policy Journey mapping: IES research with funding from the Youth Futures Foundation

In line with EU General Data Protection Regulation (GDPR), in this privacy notice for research participants, we explain the legal basis for data processing for the Policy Journey mapping research. This includes who will have access to your personal data, how your data will be used, stored and deleted and who you can contact if you have a query or a complaint.

What is the legal basis for processing my data?

The Institute for Employment Studies is the data controller for this project, this means that we are responsible for deciding the purpose and legal basis for processing personal data. For this project, the legal basis for processing data is legitimate interest – referring to Article 6(1)(f) of the General Data Protection Regulation where “processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child”. 

Who will have access to my personal data?

With grant funding from the Youth Futures Foundation, IES is conducting research to map the landscape of policy and statutory support available to young people with special educational needs, mental ill-health, experience of the criminal justice system and care experienced young people.

  • The study will involve IES completing the following stages of work:
  • Scoping interviews with professional experts in the field of education and employment support for the four groups of young people
  • Mapping the 2024 policy landscape and statutory support available to the four groups of young people as they transition from education into employment.
  • Reviewing research findings with expert panels of professionals and young people with lived experience of this statutory support. Research findings will be reviewed twice with expert panels.

Scoping interviews with professionals: If you agree to participate in a scoping interview, IES will arrange these via video call or telephone, at a time convenient for you. Any personal information you provide to IES for the purposes of completing this research will be held securely on IES servers and will be kept to a minimum (such as name, job title, employer, email address and/or telephone number). Participation in the research is completely voluntary – just because you are contacted, does not mean that you have to take part and you can decline the invitation without having to give a reason.

Professional expert advisers: If you agree to join an online panel of expert advisers, IES will share emerging research findings with you online along with a short questionnaire for you to complete with your feedback and views. Any personal information you provide to IES for the purposes of completing this research will be held securely on IES servers and will be kept to a minimum (such as name, job title, employer, email address and/or telephone number). Participation in the research is completely voluntary – just because you are contacted, does not mean that you have to take part and you can decline the invitation without having to give a reason.

Young expert advisers: Young people will be recruited to join the panel of expert advisers through independent organisations who agree to support IES’s research for this project. IES may receive information about these young expert advisers including personal characteristics (such as gender, age, ethnicity, special educational needs and disability) and individual circumstances (such as experience of periods of mental ill-health, involvement in the criminal justice system and/or experience of the care system). This data will be transferred and held securely on IES servers. At the earliest opportunity, names will be removed from the sensitive data and replaced with an ID number, the key that links the name to the ID number will be kept secure. The sensitive data will not be published or shared with anyone outside of the IES research team.

IES will use this data solely for the purpose of preparing and sharing research findings with our panel of young people expert advisers, which will be done twice during the research period.

How will my data be treated?

If you choose to take part in this research as either an adviser or an interviewee, the data you give will be used for research purposes only. The research team’s analysis of scoping interviews and feedback from expert panels will contribute to a published report summarising the policy and statutory support landscape for these four groups of young people. You will not be named or identified in any of our research reports.

Your data will be held by IES on our secure servers based in the UK. Your personal information will be securely deleted from the IES systems six months after the project is complete and the final report has been published (the project is currently estimated to end in March 2025).

Who can I contact if I would like to withdraw my data?

You have rights under data protection law to make the following requests the personal data held about you that is being processed for this research, including:

  • to request access to this data
  • to amend any incorrect or inaccurate information
  • to restrict or object to your data being processed
  • to destroy this data
  • to move, copy or transfer your data.

You have the right to withdraw the information you have provided as part of interviews up to 2 weeks after the interview date. After this point the information will have been anonymised and will no longer be treated as personal data.

Who can I contact for more information?

If you have any questions about the research, please contact the project manager Lorraine Lanceley Lorraine.lanceley@employment-studies.co.uk.

If you have any questions about how IES protects personal data, please contact Suzanne Anderson (Suzanne.Anderson@employment-studies.co.uk) the IES data protection adviser.

Who can I contact with a complaint?

Further information on the rights available to you is also available from the Information Commissioner’s Office - the independent body responsible for regulating data protection within the UK. They can also deal with any complaints you may have regarding our use of your data: